MyFitness has been working with Solwit since December 2019. The previously used ERP system was unable to keep up with frequent tax regulation updates in Latvia, as well as the company’s growing number of branches. This created a situation where payroll data for more than 200 employees had to be manually reviewed and recalculated, making the process increasingly unsustainable. Payroll processing alone took 4–5 days per cycle.
In addition, all timesheets were previously filled out manually, with more than 1,000 documents processed. The vacation management system was also fully manual. By implementing the Solwit solution, requests, overtime tracking, and other HR processes were automated. Compared to the previous system, Solwit significantly reduced manual work and improved team efficiency. In addition, all data from EDS is now available within the Solwit platform, eliminating the need for large volumes of printed documents.
MyFitness needed to optimize and modernize its HR processes, which led them to choose Solwit as their technology partner.
How Solwit Simplified Payroll Processing for MyFitness and Improved Administrative Efficiency
Implemented Solutions
Challenge
Solution
Solwit implemented its Payroll and HR Management modules, followed by continuous customization aligned with MyFitness business processes.
Our collaboration with Solwit has significantly improved our day-to-day workflows. Employee scheduling and payroll management have become much simpler and more accurate. Vacation requests and their processing, as well as SMS reminders about next-day shifts, are features highly valued by both the company and our employees. The system provides the transparency and efficiency we need, allowing us to focus on other equally important areas of our business.
“We can finally trust the system and be confident in the results.”
Key Features Valued by the Client
Complex time tracking and payroll management
MyFitness operates with highly non-standard work schedules, so flexibility was essential. Timesheets are now generated automatically through a self-service scheduling system used by administrators.
Employee management
Employees can be assigned to multiple departments, with shift planning available across units. Bonuses and additional payments can also be configured per department when needed.
Vacation requests and approvals
Employees can submit and manage vacation requests digitally, view their leave balances, and access full transparency of their data. The system also simplifies substitute scheduling and provides vacation payout calculation reports.
Self-service HR portal
Employees can access payslips, sick leave data, vacation balances, schedules, and substitution planning. The portal ensures transparency for both employees and management.
SMS shift reminders
Automated SMS reminders about next-day shifts are especially valuable for younger employees who often combine work with studies or other jobs.
Data export and integration
Solwit ERP system supports data export to business analytics tools, enabling seamless integration and synchronization with other accounting and financial management systems. This improves data flow and significantly reduces manual work.
Results speak for themselves
Data accuracy: Automation significantly reduced errors and manual verification, achieving near full automation in payroll and leave processing.
Efficiency gains: Self-service tools and automated timesheet generation improved operational efficiency and reduced administrative workload.
Transparency and employee satisfaction: Employees benefit from improved digital processes, increased clarity, and easier access to personal HR data.
Time savings: Payroll processing time was significantly reduced, freeing up resources for higher-value tasks.
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